Over the course of the past 9 months, I have had the opportunity to be the External Affairs Officer of the Board of Asset | International Business & Management. In this blogpost, I will tell you more about what has made this such a great…
Tag: Board Year
For the past 9 months, I have had the pleasure of being the treasurer of the board of Asset | International Business & Management.
Let me start by introducing myself. My name is Myrthe Heuer, I am 22 years old and am originally from Kaatsheuvel, a town close to Tilburg, which you might know from the Efteling. I started studying IBA at Tilburg University in 2016 and graduated in July 2019. I became active at IB&M in my second year and started off with the IBA committee and later on the Manager for a Day committee. In the fall semester of 2018, I went on Exchange to Victoria, located on Vancouver Island, Canada. While being abroad, I started to think about what I wanted to do after my bachelor and the idea of doing a board year at IB&M started to be an option that I seriously thought about. I wanted to develop myself both professionally as well as personally and saw a board year at Asset | IB&M as the perfect way to do this.
After receiving the message that I was chosen to be the new treasurer of the board of Asset | IB&M, everything happened really fast. In the summer break, you already start with your first big challenge: developing the budget of the whole association. This implies that over the course of the summer you are busy with making careful estimations of future costs and revenues. While some of the other board members can easily transit in their new function, as treasurer you immediately start with a big responsibility. While developing the budget you are faced with a lot of uncertainties, since the future cash flows are still unknown. It requires a great deal of precision. You have to focus on the details while keeping the bigger picture in mind. As a result, you already start developing new skills right from the get-go. It also already gives you a taste of all the activities that will be organized during your board year. You will immediately feel involved with the association and can already get pumped about all the nice activities coming up. Next to that, the summer break also gives you the opportunity to get to know your fellow board members better. This period really helped us all to get close and allowed us to start our board year as a close group of friends.
It does not stop there, once you have developed the budget of Asset | IB&M for the upcoming year, it is very important that the budget is updated regularly to keep a clear overview. With 27 committees you can imagine that there are a lot of cash flows going in and out of the association. It is your task as treasurer to keep a close eye on all these expenses and revenues and update the budget accordingly. You will do this by updating the expectations and realizations on a regular basis. Other treasurer tasks include, but are not limited to: booking and paying incoming invoices, sending outgoing invoices and making incasso’s. Next to that, it is crucial that the budgets of the committees are regularly checked to see if they are still performing according to their budget. You will, therefore, be the main contact person for committees concerning all their financial matters.
Next to the function-specific tasks, I coordinate 4 committees: the Activities committee, the IB&More committee, the Intercontinental Travel Committee (ITC) and the Women Event committee. These committees range from formal to informal. All committees will be divided over the different board members so everyone can coordinate committees he or she likes.
In addition to my tasks related to Asset | IB&M I also take part in the weekly treasurer meeting with all the other treasurers of the departments of Asset | Tilburg. In this meeting, we discuss the financial affairs of Asset | Tilburg. Together we assist the Asset General Treasurer in his tasks and we are all responsible for a specific portfolio. My general portfolio consists of booking invoices and making cash withdrawals. I approximately spend 10% of my time on Asset General Tasks.
Below you can find an example of what a week of the treasurer of Asset | IB&M can look like.
Morning: Board Meeting
Afternoon: Meeting with Women Event committee, checking the financial status of committees
Evening: Free time
Morning: Book and pay incoming invoices
Afternoon: Meeting with ITC, sending outgoing invoices
Evening: IBA Cantus
Morning: Meeting with the Activities Committee, updating the balance sheet
Afternoon: Updating the budget sheet
Evening: Date Dinner
Morning: Treasurer’s Meeting
Afternoon: Bookkeeping of invoices at Asset General, meeting with the IB&More committee
Evening: Monthly Drink
Morning: Check outstanding debtors and contact them
Afternoon: Prepare a withdrawal for the events of the past month, weekly board lunch, fill in the agenda for the next board meeting
Evening: Going home to my parents
To conclude, I am really happy that I decided to do a board year as treasurer of Asset | IB&M. It has taught me a lot of things including coordinating a group of people and working closely together in a team.Besides, it helped me to gain the practical financial experience I was missing during my bachelor. Even though being present at all the activities, both formal and informal, might seem a bit exhausting, you get so much energy from the 150 active members our association currently has. You meet so many new and wonderful people, that even if you are maybe a little bit tired you always go to work with a smile on your face and enjoy every little minute of it.
I hope this article has given you somewhat of an insight into what it entails to be the treasurer of the board of Asset | International Business & Management. If you ever have any questions about my function, Asset | IB&M in general or anything I wrote in this article, do not hesitate to contact me via firstname.lastname@example.org
Are you possibly interested in becoming my successor? Subscribe for our virtual board information session on Monday March 30 at 13:00 ‘o clock via: https://www.asset-ibm.nl/event/board_info_session/. Moreover, you can always shoot me a message to plan a (virtual) coffee to discuss my experiences in more detail and/or answer all questions you might have!
My name is Michael van den Eijnden and for the past 10 months, I have been the External Affairs Officer of the Board of Asset | International Business & Management. Even though this means that my board year is (unfortunately already) slowly coming to an end, I’m really glad that I have learned so much during my board year. In this article, I will tell a bit about myself, my experiences as a board member, give an example of how a week could look like as the External Affairs Officer and the key things that I learned.
I was born and raised in the beautiful town called Geldrop, and I am at the time of writing this 19 years old. I have been studying at the University of Tilburg since the academic year 2016-2017, but due to my board year I decided to pause my studies for a year as being a board member at Asset IB&M is a full-time position. Therefore, I am a second year International Business Administration student. I have been an active member at Asset IB&M since my first year, in which I joined the First Year committee, the Lustrum Committee, and the Promotion Committee. As you can see from the number of committees I joined I really liked being active at Asset IB&M as there is so much to learn with a study association.
Why a board year?
Whenever people hear that I am a second year IBA student they always ask why I decided to do a board year already instead of after obtaining my bachelor. After I joined Asset IB&M in my first year, I already knew that at some point in the future would like to do a board year. First of all, doing a board year gives you first-hand experience what it is like to run a small company. We have around 150 active members which are all divided amongst our committees, and every committee has to be coordinated by a board member. Next to that, we have our board meetings on Monday morning in which we discuss everything that is going on in our association and discuss important decisions that we have to make for our association. Secondly, I wanted to learn how to communicate more professionally and, as I had no idea what I want to study, get in touch with companies from all four pillars of IBA in order to figure out what master I would like to pursue after obtaining my bachelor. The reason why I also chose to do my board year before I went on Exchange is that, as I am still quite young I wanted to be a bit older and grown up before going abroad for half a year. Also, this meant that I can apply in the first selection round of the Exchange program of Tilburg University, which gives me a higher chance of being selected for my preferred University. Therefore, I decided to apply in November 2017 to become the new External Affairs Officer of Asset IB&M.
Why External Affairs Officer?
As I wanted to learn how to communicate more professionally and learn what field of study suits me best, I decided that becoming the new External Affairs Officer was would give me the best opportunity to figure this out. As an External, you are responsible for handling the company contacts of the association, as well as trying to acquire new partnerships with companies. This gave me the perfect opportunity to speak to a lot of recruiters and meeting them in their offices, which required me to become more professional in my communication and attitude. By meeting the recruiters to talk about a possible partnership at their offices I was able to see what it is like to work at those companies, as the recruiters were almost always willing to talk about their company and give a quick tour around the office. Therefore, it was really valuable for choosing which field of study I would like to pursue. Another perk of being an External is growing your professional network, which could prove useful whenever I am going to start looking for a job.
What a week as External could look like
Key things that I have learned/improved
- Communicating formally
- Coordinating and motivating people
- Organize big events
As it is almost time to pass on my function to another person, I already want to thank my fellow board members and all our active members for the great experiences this year, and all the great parties we attended together and making my board year legendary. I have truly enjoyed my time as a board member of Asset IB&M, and luckily it is not over yet!
If you have any questions about being an External Affairs Officer, or about being a board member in general, do not hesitate to contact me or come by our rooms! I will gladly answer your questions, and tell you many more stories as this article would be even longer if I wrote everything down. On our website, you can find more information about how to apply for a board year.
See you around!
Michael van den Eijnden